Nowadays, a lot of agents venture into real estate. The main reason behind it is, they want to work smarter, and not harder. Hence, one of the best ways to do that is to hire a virtual assistant. These real estate virtual assistants can lend a helping hand in completing some of the tedious tasks that are vital in sustaining and growing your business. As a matter of fact, that doesn’t require a real estate license or a lot of specialized knowledge to execute.
Generally, it’s not always an easy task to tell when you’re ready to take the step to hire a virtual assistant. Further, a newer agent won’t have enough business to keep an assistant busy and also engaged. Moreover, it wouldn’t be worth the money you’re spending on that assistant to enlist them. On the other hand, if you wait for a longer period of time to hire an assistant, then you’ll be spending time on tasks that require outsourcing. This is nothing, but a complete waste of your money undoubtedly.
Virtual Assistants aren’t as specialized, and they will not have the hands-on in preparing contracts or working closely and directly on transactions. But they’re easier to hire and also more affordable—therefore more accessible for most agents, subsequently.
To decide when is the apt time to hire a real estate virtual assistant, it is always advisable to spend a week or two tracking the time you spent on the different activities. The activities include:
1. Managing your calendar
A real estate agent’s calendar will be busy always… With the help of professional real estate Virtual assistants, good times for agents to meet with clients for listing presentations can be done.
2. Scheduling Assistance
You may wonder – Isn’t this the same thing as managing your calendar? No, not exactly. A commercial real estate virtual assistant’s schedule also includes events and tasks for that they aren’t going to be personally present.
3. Email Communication
A Virtual Assistant won’t be able to answer all your emails. It is advisable to set up your email inbox with appropriate filters. Subsequently, they can clear out a lot more than you’d imagine!
4. Website Updation
In an ideal world, how much time would you spend updating your website on a weekly or monthly basis? While you’re tracking your time, it is vital that you do your best to live up to that ideal vision. As a result, it will help you better determine whether a professional virtual assistant would be a worthwhile investment.
5. Social Media Handling
Love it or loathe it, social media has become an inseparable part of a real estate agent’s day. While some agents can pop onto Facebook and Instagram and come up with a perfect listing post. The post can end up getting a ton of organic engagement, seemingly without even trying. On the other hand, there are many who struggle to make the time spent on social media work for them.
6. Solicit Reviews & Feedback from Clients
It is customary to expect a positive review from their clients after a successful home sale transaction. Most of the agents love to have it. But do you know who has ample time to ask happy clients to submit testimonials? A virtual assistant!
These Virtual Assistants make a list of every transaction you’ve closed in the past month. They would then assess who’s provided a testimonial or review for you, and who hasn’t done. If you didn’t hear anything, they would reach out to the clients and ask if they’d mind giving you feedback either officially or unofficially.
7. Email Campaigns
A virtual assistant who’s got experience in creating and running email campaigns can get the foundation started for you. They can handle the basics while you have to just enhance them. It involves creating the segments using the criteria you provide, writing the emails, putting the campaigns in the software, and ensuring everything is sent without any snag.
8. Marketing materials Preparation
A virtual assistant who has some background in design or writing can assist you to handle social media infographics and posts. Finding one with these specialized skills isn’t always easy-peasy. This is something that you struggle to do quickly. Hence, outsourcing can be a huge time-saver, and your materials will always look fantastic and fabulous!
9. Seasonal Gifts
Do you bestow your buyers and sellers any closing gifts? How about the Thanksgiving pies or Valentine’s Day candy? A real estate marketing virtual assistant can be invaluable for arranging those gifts. In this digital age, a virtual assistant can do literally all of it for you (ins and outs).
Automated Solutions & its Evaluation
Now, you’ve successfully collected some vital information about how long you spend on these different tasks. Next, it’s time to ask yourself whether virtual assistant service(s) is the best answer to your time management problem.
To do this, take a look at the different items on your list, and pose yourself the question- of whether the vendors are really helpful. Will they be able to support you with your needs, or whether there is a necessity to find another person to outsource those tasks?
Total Time Opportunity Cost – An Identification
You should definitely have a good sense of what you spend time on, at this stage. Moreover, it is vital to weigh the importance of hiring a real estate virtual assistant from a business perspective.
There is no harm in taking another look at the hours you could potentially give to a virtual assistant, and then discarding anything that you’ve handled already. As a matter of fact, there are likely at least a handful of things left over that you’d prefer a human handle.
Your next task will be to evaluate those leftover items. In addition, you should also find out the cost involved in getting the best real estate virtual assistants.
Imagine Your Budget
Always be realistic here; if anything, it’s best to underestimate. In general, consider the tasks that you could be working on every day to enhance your business, or to increase your referrals. It can also be anything else that can generate income for you.
Although you shouldn’t overvalue your potential productivity, don’t forget to factor in that your virtual assistant is saving you per transaction.
For the smooth running of your business, it is imperative to hire a professional real estate virtual assistant. They will definitely add value to your business. In order to know more about virtual assistant services for real estate investors you can always get in touch with us. You can also click www.infognana.com