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Real Estate Virtual Assistants

Significance of Real Estate Virtual Assistants in the Digital Age

Introduction:

Nowadays, a lot of agents venture into real estate. The main reason behind it is, they want to work smarter, and not harder. Hence, one of the best ways to do that is to hire a virtual assistant. These real estate virtual assistants can lend a helping hand in completing some of the tedious tasks that are vital in sustaining and growing your business. As a matter of fact, that doesn’t require a real estate license or a lot of specialized knowledge to execute.

Generally, it’s not always an easy task to tell when you’re ready to take the step to hire a virtual assistant. Further, a newer agent won’t have enough business to keep an assistant busy and also engaged. Moreover, it wouldn’t be worth the money you’re spending on that assistant to enlist them. On the other hand, if you wait for a longer period of time to hire an assistant, then you’ll be spending time on tasks that require outsourcing. This is nothing, but a complete waste of your money undoubtedly.

Virtual Assistants aren’t as specialized, and they will not have the hands-on in preparing contracts or working closely and directly on transactions. But they’re easier to hire and also more affordable—therefore more accessible for most agents, subsequently.

To decide when is the apt time to hire a real estate virtual assistant, it is always advisable to spend a week or two tracking the time you spent on the different activities. The activities include:

1. Managing your calendar

A real estate agent’s calendar will be busy always… With the help of professional real estate Virtual assistants, good times for agents to meet with clients for listing presentations can be done. 

2. Scheduling Assistance

You may wonder – Isn’t this the same thing as managing your calendar? No, not exactly. A commercial real estate virtual assistant’s schedule also includes events and tasks for that they aren’t going to be personally present. 

3. Email Communication

A Virtual Assistant won’t be able to answer all your emails. It is advisable to set up your email inbox with appropriate filters. Subsequently, they can clear out a lot more than you’d imagine!

4. Website Updation

In an ideal world, how much time would you spend updating your website on a weekly or monthly basis? While you’re tracking your time, it is vital that you do your best to live up to that ideal vision. As a result, it will help you better determine whether a professional virtual assistant would be a worthwhile investment.

5. Social Media Handling

Love it or loathe it, social media has become an inseparable part of a real estate agent’s day. While some agents can pop onto Facebook and Instagram and come up with a perfect listing post. The post can end up getting a ton of organic engagement, seemingly without even trying. On the other hand, there are many who struggle to make the time spent on social media work for them.

6. Solicit Reviews & Feedback from Clients

It is customary to expect a positive review from their clients after a successful home sale transaction. Most of the agents love to have it. But do you know who has ample time to ask happy clients to submit testimonials? A virtual assistant!

These Virtual Assistants make a list of every transaction you’ve closed in the past month. They would then assess who’s provided a testimonial or review for you, and who hasn’t done. If you didn’t hear anything, they would reach out to the clients and ask if they’d mind giving you feedback either officially or unofficially. 

7. Email Campaigns

 A virtual assistant who’s got experience in creating and running email campaigns can get the foundation started for you. They can handle the basics while you have to just enhance them. It involves creating the segments using the criteria you provide, writing the emails, putting the campaigns in the software, and ensuring everything is sent without any snag. 

8. Marketing materials Preparation

A virtual assistant who has some background in design or writing can assist you to handle social media infographics and posts. Finding one with these specialized skills isn’t always easy-peasy. This is something that you struggle to do quickly. Hence, outsourcing can be a huge time-saver, and your materials will always look fantastic and fabulous!

9. Seasonal Gifts

Do you bestow your buyers and sellers any closing gifts? How about the Thanksgiving pies or Valentine’s Day candy? A real estate marketing virtual assistant can be invaluable for arranging those gifts. In this digital age, a virtual assistant can do literally all of it for you (ins and outs). 

Automated Solutions & its Evaluation

Now, you’ve successfully collected some vital information about how long you spend on these different tasks. Next, it’s time to ask yourself whether virtual assistant service(s) is the best answer to your time management problem. 

To do this, take a look at the different items on your list, and pose yourself the question- of whether the vendors are really helpful. Will they be able to support you with your needs, or whether there is a necessity to find another person to outsource those tasks?

Total Time Opportunity Cost – An Identification

You should definitely have a good sense of what you spend time on, at this stage. Moreover, it is vital to weigh the importance of hiring a real estate virtual assistant from a business perspective. 

There is no harm in taking another look at the hours you could potentially give to a virtual assistant, and then discarding anything that you’ve handled already. As a matter of fact, there are likely at least a handful of things left over that you’d prefer a human handle. 

Your next task will be to evaluate those leftover items. In addition, you should also find out the cost involved in getting the best real estate virtual assistants. 

 Imagine Your Budget

Always be realistic here; if anything, it’s best to underestimate. In general, consider the tasks that you could be working on every day to enhance your business, or to increase your referrals. It can also be anything else that can generate income for you. 

Although you shouldn’t overvalue your potential productivity, don’t forget to factor in that your virtual assistant is saving you per transaction. 

Conclusion:

For the smooth running of your business, it is imperative to hire a professional real estate virtual assistant. They will definitely add value to your business. In order to know more about virtual assistant services for real estate investors you can always get in touch with us. You can also click www.infognanasolutions.com

real estate virtual assistants

Do you need Real Estate Virtual Assistants – An Overview

“Real Estate Industry” is regarded as one of the globally recognized sectors owing to its contribution to the country’s economy by and large. It also generates most of the household wealth.  In the US, Real estate and the housing market play a pivotal role in the economy.  As per a recent survey, nearly 65% of occupied housing units are owner-occupied, and the homes are often a sturdy source of household wealth in the United States, and housing construction also augurs widespread employment. So, when the pandemic occurred the ‘Real Estate Industry’ faced a mammoth downfall and it has started to boom now. The Real Estate Industry’s growth was nearly 1.6 times more of late in comparison to the 2020s. In such a scenario, many aspects/ factors that paved the way to this achievement and growth. One of them is the concept of Virtual Assistance

Virtual Assistants:

The term ‘Vertical Assistant’ has slowly become an integral part of the real estate industry in the US. Some of them may be wondering who these VAs are. They are people who take care of the ins and outs of the property sales/rentals etc. Virtual Assistants deal with cold calling, lead generation, tracking of the financial aspects, database management, etc. The list goes on. To make it appear simple and easy to reach, these people are categorized under different types.  They are:

  • Administrative Real Estate VA
  • Sales Real Estate VA
  • Marketing Real Estate VA
  • Customer Support Real Estate VA.

Each one will be responsible for different kinds of duties. Let us check them in detail.

Administrative Real Estate VA:

Roles & Responsibilities

  • Office Management
  • Data Entry
  • Book-keeping etc.

Sales Real Estate VA:

Roles & Responsibilities

  • A contractor-like role
  • Reaching the prospects through phone
  • Sending emails to new consumers
  • Closing of deals

Customer Support Real Estate VA:

Roles & Responsibilities

  • Handling of Calls
  • Drafting of Emails
  • CRM Management
  • Customer Guidance

Marketing Real Estate VA:

The most phenomenal role/responsibility of this VA is to focus on all sorts of marketing strategies for social media. 

To rejuvenate and grow the business, it has become mandatory to hire a virtual assistant, especially in the real estate industry. These VAs will provide a helping hand in achieving new milestones and even touch the zenith. Nothing can be taken for granted in this real estate business because you may not be aware when a property comes for sale. On your behalf, Virtual Assistants will work seamlessly and you can enjoy a better sleep unperturbed. They always have only one thing in their mind- your business development. So, opting for Virtual Assistants is steadily on the rise. 

Before opting for a Virtual Assistant, it is mandatory to analyze the problems which are faced by real estate companies in the US. Let me take a ride on that.

  • One of the primary challenges faced by the realtors is ‘Collapsing infrastructure’
  • Weather-related risks also cause some damage
  • Marketing strategies- people like the latest trends (many are outdated)
  • High lead cost in comparison to the conversion

In such a scenario, the Virtual Assistants appear like an angel and they facilitate the growth of the industry with their magic wand, which is nothing but their new and user-friendly marketing strategies.

A Bird’s Eye View of the Real Estate Industry in the US:

Short-term rental companies in the US:

Of late, in the US the vacation and short-term rental segments are gaining more prominence. The main reason behind it is many of them are a bit confused about it. 

Vacation Rental Vs. Short-Term Rental:

Even though the terms vacation rental and short-term rental are often used interchangeably because of their similarity, vacation rental companies tend to rent in rural and suburban locales. They primarily serve leisure travelers in beach and mountain locations. On the other hand, short-term rental companies tend to operate in urban areas, focusing both on extended-stay business travelers and leisure travelers.

Long-term Rental:

As the name goes, long-term rental property is rented to the tenants for a longer period (6 months to one year). The main aspect here is the landlord and based on their whims and fancies, the property may turn out to be a full-furnished one or a semi-furnished one. Sometimes, it may be free of furniture. As the property is rented for a longer time, occupancy rate and this is regarded as a traditional real estate rental where we can witness the property owner receiving a constant cash flow from his/her tenants. 

Long-term and short-term rentals have their pros and cons. While long-term rentals are considered a regular source of income, and the maintenance cost also is much less, the only challenge faced by the owner will be in finding a proper guest. Even here we can witness the golden hands of the Virtual Assistants. 

Benefits of hiring the VAs:

  • Domain Proficiency:  Real estate virtual assistants can leverage that industry know-how to help you stand out in the market. Their experience from working with a diverse and unique set of clients and ability to quickly adapt to changing priorities makes them valuable and unavoidable resources.
  • High productivity: Real estate VAs will let you have a few extra hours on your hand to take up the tasks which you would have sidelined previously. That helps in surging the productivity and paves way for you to focus on your client’s needs and expectations
  • Scope for scalability: Virtual assistant services eliminate the need to invest in a huge compensation package for a full-time employee owing to a periodical increase in work bandwidth.
  • Flexibility: Real estate virtual assistants can provide round-the-clock operations online, even after you’ve logged out for the day. Back-office operations may be outsourced to offshore expertise. A 24-hour service can also be provided without exerting yourself or outpacing overhead expenditures for the night shift.

In the long run, for the survival of the real estate industry in a magnificent manner, Virtual Assistants must be hired and they add value to the real estate industry. They also aid in the growth of your business and also to the country’s economy. To acquire or need any assistance in such VA services, please contact https://www.infognana.com/